YOUR QUEST…

Run payroll without falling victim to common pitfalls

Payroll errors can cost you


When you’re trying to juggle countless local, state and federal regulations, it’s easy to make mistakes. And even seemingly small payroll errors can put a big dent in your armor (aka your business’s money, resources and talent).

Let a dedicated team guide you


The journey toward error-free payroll and full compliance can be long and riddled with pitfalls. Find out how Heartland spots the dangers before you reach them and keeps you protected every step of the way.

Swipe to continue


THE PIT

of incorrect employee classification


Classifying employees into the right categories (exempt vs. nonexempt; full-time vs. contract) is an essential step in ensuring your payroll and tax filings are error-free.

The dangers:

  • Back wages, interest and penalties
  • Legal fees and potential settlements associated with lawsuits

How Heartland can help:

Our payroll specialists are trained in employee classification. They can help you identify opportunities to make changes that could improve your bottom line.

In the famous Vizcaino v. Microsoft case, Microsoft was ordered to pay $97 million for employee misclassification.1

Swipe


THE SWAMP

of overtime miscalculation


Calculating the correct overtime payments for all of your employees is challenging, especially with the most recent 2020 overtime salary thresholds going into effect.2

The dangers:

  • Back wages, interest and penalties
  • Legal fees and potential settlements associated with lawsuits

How Heartland can help:

Heartland’s payroll specialists keep up with all the latest regulations, so your rep can help determine whether you’re compliant with the most recent overtime update.

In 2010 Walmart agreed to pay up to $86 million to settle a lawsuit over unpaid wages, including overtime pay.3

Swipe


The haunted

FOREST

of minimum wage changes


Minimum wage rules undergo frequent changes and vary by state. If you don’t stay up to date with the latest requirements, you risk coming up short on employee pay as well as the income taxes you owe on behalf of your employees.

The dangers:

  • Employee dissatisfaction
  • Back wages, interest and penalties
  • Legal fees and potential settlements associated with lawsuits

How Heartland can help:

We send our clients automated emails to let them know when a minimum wage change has taken place. Plus, our payroll specialists keep up with the latest payroll changes and have specialized knowledge of the regulations for your specific state.

Swipe


The dreaded tax rate error

DRAGON


Tax rates undergo frequent changes, so the rates you used to pay may no longer be accurate.

The dangers:

  • Back wages, interest and penalties
  • Audits, plus all associated business resources

How Heartland can help:

Our specialists can help you weed through even the most complicated tax issues, as well as industry-specific tax challenges for businesses like restaurants and medical offices.

Swipe


THE RIDDLE

of the missing account application


Certain states require some businesses to apply for a payroll tax account.

The dangers:

  • Fines
  • Audits
  • Extensive paperwork

How Heartland can help:

Your Heartland payroll team keeps you informed of upcoming deadlines and sends reminders to make sure you submit all applications on time.

Swipe

The narrow

BRIDGE

over missed employment tax deadlines


You’re required to make regular, on-time payments of your employment taxes, which are the taxes you withhold on behalf of your employees.4

The dangers:

  • Legal trouble and associated costs
  • Late fees
  • Personal liability, if you’re the party responsible for paying employment taxes5

How Heartland can help:

Your Heartland payroll specialist can help you stay aware of upcoming employment tax deadlines and avoid personal liability issues that may be associated with tax errors.

Swipe

THE CAVE

of late payroll processing


Any delay in payroll—no matter how small—can have a ripple of negative effects on your employees.

The dangers:

  • Legal trouble and associated costs
  • Employee dissatisfaction and turnover

How Heartland can help:

Heartland sends out an automatic reminder for clients to turn in information by the deadline, so payroll can be processed on time. In addition to this automatic reminder, Heartland’s payroll specialists will often send additional follow-up as the deadline approaches.

“If I don’t hear from you by noon, I’ll send another email reminder and follow up with a phone call.” —Heartland lead payroll specialist

Swipe


The erroneous checks

TROLL


There are numerous paycheck errors employers can commit, including overpayment, underpayment and missed deductions.

The dangers:

  • Employee dissatisfaction and turnover
  • Cancelled employee benefits

How Heartland can help:

When you have the same team of Heartland professionals running your payroll each time, it’s easy for them to spot when something’s not quite right.

Swipe

QUICKSAND

of outdated Forms I-9


To prove all your employees are eligible to work in the U.S., you’re required to maintain up-to-date Forms I-9, and keep the Forms I-9 of former employees for a specified period of time.

The dangers:6

  • Extensive paperwork
  • U.S. Immigration and Customs Enforcement (ICE) inspections
  • Fines of up to thousands of dollars per violation

How Heartland can help:

Your dedicated team of Heartland payroll specialists will be there to help you with all the forms and documentation you need to remain compliant.

Swipe


You could make this journey alone, or you could have a trusted team by your side, anticipating potential payroll problems and giving you immediate help when you need it.

Heartland’s payroll specialists are dedicated to making sure your payroll is easy, accurate and right—every time.

Want to process payroll with greater peace of mind?

YOUR QUEST…

Run payroll without falling victim to common pitfalls

Payroll errors can cost you


When you’re trying to juggle countless local, state and federal regulations, it’s easy to make mistakes. And even seemingly small payroll errors can put a big dent in your armor (aka your business’s money, resources and talent).

Let a dedicated team guide you


The journey toward error-free payroll and full compliance can be long and riddled with pitfalls. Find out how Heartland spots the dangers before you reach them and keeps you protected every step of the way.

Swipe to continue


THE PIT

of incorrect employee classification


Classifying employees into the right categories (exempt vs. nonexempt; full-time vs. contract) is an essential step in ensuring your payroll and tax filings are error-free.

The dangers:

  • Back wages, interest and penalties
  • Legal fees and potential settlements associated with lawsuits

How Heartland can help:

Our payroll specialists are trained in employee classification. They can help you identify opportunities to make changes that could improve your bottom line.

In the famous Vizcaino v. Microsoft case, Microsoft was ordered to pay $97 million for employee misclassification.1

Swipe


THE SWAMP

of overtime miscalculation


Calculating the correct overtime payments for all of your employees is challenging, especially with the most recent 2020 overtime salary thresholds going into effect.2

The dangers:

  • Back wages, interest and penalties
  • Legal fees and potential settlements associated with lawsuits

How Heartland can help:

Heartland’s payroll specialists keep up with all the latest regulations, so your rep can help determine whether you’re compliant with the most recent overtime update.

In 2010 Walmart agreed to pay up to $86 million to settle a lawsuit over unpaid wages, including overtime pay.3

Swipe


The haunted

FOREST

of minimum wage changes


Minimum wage rules undergo frequent changes and vary by state. If you don’t stay up to date with the latest requirements, you risk coming up short on employee pay as well as the income taxes you owe on behalf of your employees.

The dangers:

  • Employee dissatisfaction
  • Back wages, interest and penalties
  • Legal fees and potential settlements associated with lawsuits

How Heartland can help:

We send our clients automated emails to let them know when a minimum wage change has taken place. Plus, our payroll specialists keep up with the latest payroll changes and have specialized knowledge of the regulations for your specific state.

Swipe


The dreaded tax rate error

DRAGON


Tax rates undergo frequent changes, so the rates you used to pay may no longer be accurate.

The dangers:

  • Back wages, interest and penalties
  • Audits, plus all associated business resources

How Heartland can help:

Our specialists can help you weed through even the most complicated tax issues, as well as industry-specific tax challenges for businesses like restaurants and medical offices.

Swipe


THE RIDDLE

of the missing account application


Certain states require some businesses to apply for a payroll tax account.

The dangers:

  • Fines
  • Audits
  • Extensive paperwork

How Heartland can help:

Your Heartland payroll team keeps you informed of upcoming deadlines and sends reminders to make sure you submit all applications on time.

Swipe

The narrow

BRIDGE

over missed employment tax deadlines


You’re required to make regular, on-time payments of your employment taxes, which are the taxes you withhold on behalf of your employees.4

The dangers:

  • Legal trouble and associated costs
  • Late fees
  • Personal liability, if you’re the party responsible for paying employment taxes5

How Heartland can help:

Your Heartland payroll specialist can help you stay aware of upcoming employment tax deadlines and avoid personal liability issues that may be associated with tax errors.

Swipe

THE CAVE

of late payroll processing


Any delay in payroll—no matter how small—can have a ripple of negative effects on your employees.

The dangers:

  • Legal trouble and associated costs
  • Employee dissatisfaction and turnover

How Heartland can help:

Heartland sends out an automatic reminder for clients to turn in information by the deadline, so payroll can be processed on time. In addition to this automatic reminder, Heartland’s payroll specialists will often send additional follow-up as the deadline approaches.

“If I don’t hear from you by noon, I’ll send another email reminder and follow up with a phone call.” —Heartland lead payroll specialist

Swipe


The erroneous checks

TROLL


There are numerous paycheck errors employers can commit, including overpayment, underpayment and missed deductions.

The dangers:

  • Employee dissatisfaction and turnover
  • Cancelled employee benefits

How Heartland can help:

When you have the same team of Heartland professionals running your payroll each time, it’s easy for them to spot when something’s not quite right.

Swipe

QUICKSAND

of outdated Forms I-9


To prove all your employees are eligible to work in the U.S., you’re required to maintain up-to-date Forms I-9, and keep the Forms I-9 of former employees for a specified period of time.

The dangers:6

  • Extensive paperwork
  • U.S. Immigration and Customs Enforcement (ICE) inspections
  • Fines of up to thousands of dollars per violation

How Heartland can help:

Your dedicated team of Heartland payroll specialists will be there to help you with all the forms and documentation you need to remain compliant.

Swipe


You could make this journey alone, or you could have a trusted team by your side, anticipating potential payroll problems and giving you immediate help when you need it.

Heartland’s payroll specialists are dedicated to making sure your payroll is easy, accurate and right—every time.

Want to process payroll with greater peace of mind?